Step 1 – Establish a Budget
Church event budgets may range from $5. to $30. per person, determined by food and beverage, and entertainment. Food will often comprise 50% of the budget, together with the other 50% used on entertainment, rentals and prizes/giveaways.
Step 2 – Purpose & Theme Selection
The big event may be for fund raising, building awareness relating to your church, or simply an affection event. Whatever your own personal purpose, using a theme will create excitement regarding your event.
Here are some of the most popular church event themes:
Medieval Theme
Old Fashioned Theme
Carnival Theme
Country Western Theme
1950’s Theme
Caribbean Theme
Hollywood Stars Theme
Step three – Date & Time Selection
The date of the event could be based on the church calendar, entertainment and vendor availability. Often this is planned months upfront, especially if it’s really a popular time of the year (such as the last two weeks in October). Fundrasing event planners should look at the local social calendar, to view that there are no major conflicts. Most events will last for approximately four to five hours.
Step . 4 – Location Selection
Most church events are held on church grounds. The top choice is either an inside and out location. Occasionally, a substantial event will have to be held elsewhere, and then a rental fee might have to earn. Regardless of the location, it needs to be easy to get to on your attendees, be comfy and still have adequate parking.
Step # 5 – Entertainment & Equipment Selection
Entertainment might be given by church members or professional paid entertainment. In either case, it must fit the theme of one’s event. Some of the most popular entertainers include clowns, balloon artists, face painters and caricature artists.
Vendors needs to have the equipment for the event and really should come in business not less than 5 years. A professional vendor can give advice on the gear needed as well as placement.
Allow me to share the most popular inflatables at church events:
Moonwalk
Giant Slide
Obstacle Course
Cash Cube
Step 6 – Food/Beverage Selection
Most often, the meal at church events may be pot-luck or covered dishes. Some churches will hire a caterer (commonly a church member) to supply the meal. Some events will have a sit-down dinner, and some a buffet. Space can be a consideration when planning the foodstuff and beverage selections. You need to plan for lines (sometimes long) on the buffet.
Step 7 – Decorations
Now you must to get creative. A layout makes it simplallows you to choose your decorations. A sit-down dinner normally have themed centerpieces, as will buffet tables. Some events can have balloon trees scattered about. Party stores will frequently carry a collection of these materials.
Step 8 – Prizes/Giveaways
Most church events will have some sort of prize giveaways. The amount of prizes to be given away is often using the variety of attendees, as well as the budget supplied. Often, many churches may have donated prizes from other vendors or members. A good Grand Prize will have more attendees in your event. Raffle tickets may be purchased from your local party store.
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